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Sunday, August 30, 2009
Ind. Gov't. - "Local disasters prompt Clark County to seek ideas to back up documents"
From the New Albany News & Tribune:
The Clark County Public Records Commission held a meeting Thursday to hear a proposal by Kitestring to move some of the county’s official documents into an electronic format.The presentation was made on the heels of a fire at the Madison County courthouse which destroyed the building’s historic dome and some official documents. In addition, recent flooding threatened to ruin important official documents in Clark County and prompted Floyd County to look into backing up its documents through e-files.
The files would be prioritized to determine which would be the first to be scanned in and would likely include marriage licenses, deeds and governmental documents like meeting minutes and ordinances.
September 1 is a current target date for going online with marriage certificates, commission officials said.
Previously filed marriage records would have to be scanned in online through the proposed process.
All of the files would be viewable online, eventually, but that does not mean that the county would trash the paper copy.
Some concern was raise about the viability of viewing the documents in the future if technology were to change and what kind of cost the county would incur.
President of Kitestring, Tim Miller, reassured the commission that the technology to view the documents would continue to evolve and gave an example of being able to convert digital images onto microfilm — an older technology.
The estimated cost to scan in old documents would be around $.03 per page, Miller said.
The project will have to go to the commissioners and compete through bids before it is approved, according to Dan Moore, commission chairman.
Posted by Marcia Oddi on August 30, 2009 06:42 PM
Posted to Indiana Government